900 Principals and Objectives for Community Relations

Code No. 900

PRINCIPLES AND OBJECTIVES FOR COMMUNITY RELATIONS

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:

  • Provide access to school district records;
  • Inform the school district community of the school district's goals, objectives, achievements, and needs;
  • Invite the advice and counsel of the school district community; and,
  • Encourage cooperation between the school district and the school district community.

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

901 Public Communications

901.1 Public Examination of School District Records

Code No. 901.1

PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses during the school year (September-May).  These hours are 7:00 a.m. to 5:00 p.m. Monday through Thursday, except for holidays and recesses during the Summer months (June-August).

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

  • Security procedures
  • Emergency preparedness procedures
  • Evacuation procedures
  • Security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Legal Reference:          

Iowa Code § 21.4; 22.7; 291.6 

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

 

902 Press, Radio and Television News Media

902.1 News Media Relations

Code No. 902.1

NEWS MEDIA RELATIONS

The board recognizes the value of and supports open, fair and honest communication with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party's limitations.

Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district. It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district will direct their inquiries to the superintendent. The superintendent shall accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.

Legal Reference:          

Iowa Code § 21.4; 22; 279.8 

Approved 9-13-93       Reviewed 2-24-14       Revised  6-21-2021

902.2 News Conferences and Interviews

Code No. 902.2

NEWS CONFERENCES AND INTERVIEWS

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media. The superintendent shall respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

News conferences and interviews planned or prearranged for school district activities will include the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It shall be within the discretion of the superintendent to determine whether a news conference or interview shall be held to provide an immediate response to an issue.

It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

Legal Reference:          

Iowa Code § 21.4; 22; 279.8 

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

902.3 News Releases

Code No. 902.3

NEWS RELEASES

The superintendent shall determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent shall strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent shall strive to create and maintain a positive image for the school district.  It is the responsibility of the superintendent to apporve news releases originating within the school distrcit prior to their release.

News releases will be prepared and disseminated to news media in the school distrcit community.  Questions about news releases will be directed to the superintendent.

Legal Reference:          

Widiner v. Reitzler 182 N.W.2d 177 (Iowa 1970).

Dobrovolnv v, Rejnhprdt 173 N.W.2d 837 (Iowa 1970).

Iowa Code § 21.1 22.7

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

902.4 Live Broadcast or Recording

Code No. 902.4

LIVE BROADCAST OR DIGITAL RECORDING OF SCHOOL DISTRICT EVENTS

Individuals may broadcast or digital record public school district events, including open board meetings, as long as it does not interfere with, or disrupt, the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or digital recording will interfere with or disrupt the school district event.

Digital recording of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to digital recording of classroom activities.

It shall be the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

Legal Reference:          

Iowa Code § 21.4, .7; 22; 279.8

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

902.5 Students and the News Media

Code No. 902.5

STUDENTS AND THE NEWS MEDIA

Generally, students may not be interviewed during the school day by news media. The students, while on the school district premises, shall refer interview requests and information requests from the news media to the central administration office in their building.

It will be within the discretion of the principal, after consulting with the superintendent, to allow or disallow the news media to interview and to receive information from the student while the student is under the control of the school district. The principal may also contact the student's parents.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference:          

Iowa Code § 279.8 

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

902.6 Employees and the News Media

Code No. 902.6

EMPLOYEES AND THE NEWS MEDIA

Employees will refer interview requests and information requests from the news media to the superintendent's office. Employees may be interviewed or provide information about school district matters after receiving permission from the superintendent.

It is within the discretion of the superintendent to allow news media to interview and to receive information from employees.

It is the responsibility of the superintendent to develop guidelines for assisting employees in following this policy.

Legal Reference:          

Iowa Code § 279.8

Approved 9-13-93       Reviewed 2-24-14       Revised 6-21-2021

903 Public Participation in the School District

903.1 School - Community Associations

Code No. 903.1

SCHOOL -COMMUNITY GROUPS

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and the Parent-Teacher Organizations, which strive for the betterment of the school district and the education program. The board will work closely with these associations.

Prior to any purchase of, or fund-raising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the association in purchasing goods or services to meet the school district's needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It is the responsibility of the building principal to be the liaison with the school district­ community groups affiliated with the building principal's attendance center.

Legal Reference:          

Iowa Code § 279.8; 291.13 (2013).

Approved 9-13-93       Reviewed 4-6-09         Revised 12-17-2018

903.2 Community Resource Persons and Volunteers

Code No. 903.2

COMMUNITY RESOURCE PERSONS AND VOLUNTEERS

The board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teaching. The school district shall officially recognize the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers are the responsibility of the superintendent.

Legal Reference:          

Iowa Code § 279.8; 670 (2013).

Approved 9-13-93       Reviewed 2-24-14       Revised 12-17-2018

903.3 Visitors to School District Buildings & Sites

Code No. 903.3

VISITORS TO SCHOOL DISTRICT BUILDINGS & SITES

The board welcomes the interest of parents and other members of the school district community, and invites them to visit the school buildings and sites. Visitors, which include persons the principal of their presence other than employees or students, must notify in the facility upon arrival.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events or acting as a representative of the school district. Visitors failing to conduct themselves accordingly may be asked to leave the premises'. Children who wish to visit school must be accompanied by a parent or responsible adult.

It is the responsibility of employees to report inappropriate conduct. It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principals are not available, the school district employee will act to cease the inappropriate conduct.

Legal Reference:          

Iowa Code § 279.8; 716.7 (2013).

Approved 9-13-93       Reviewed 2-24-14       Revised 12-17-2018

903.4 Public Conduct on School Premises

Code No. 903.4

PUBLIC CONDUCT ON SCHOOL PREMISES

The board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school sponsored or approved activities or visit school premises only as guests of the school district, and, as a condition, they must comply with the school district's rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the participants, are expected to display mature, responsible behavior. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and permit the school officials, employees and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  • Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities or at other spectators will not be tolerated.
  • Verbal or physical conduct of spectators that interferes with the performance of students, school, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene or demeaning expressions directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event. Law enforcement may be contacted for assistance.

Individuals removed from school premises have the ability to follow the board's chain of command and complaint policies should they choose to do so. The exclusion is in effect should the individual choose to appeal the decision of the superintendent. The term "individual" as used in the policy also includes students and employees.

If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from the school building or from future school sponsored or approved activities.

Legal Reference:

Iowa Code 279.8, .66;716.7 (2013)

Approved ____________        Reviewed ____________        Revised 12-17-2018

903.5 Distribution of Materials

Code No 903.5

DISTRIBTUION OF MATERIALS

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are noncurricular. Noncurricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

It is the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

Legal Reference:          

U.S. Const. amend. 1.

Hazelwood School District v. Kuhlmeier, 484U.S. 260 (1988)

Bethel School district v. Fraser, 478 U.S. 675 (1986)

New Jersey v. T.L.O., 469 U.S. 325 (1985)

Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S.503 (1969)

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987)

Iowa Code 279.8; 280.22 (2013)

Approved 4-6-09         Reviewed 2-24-14       Revised 12-17-2018

 

903.5R1 Distribution of Materials Regulation

Code No. 903.5.R1

DISTRIBUTION OF MATERIALS REGULATION

   I.     Guidelines.

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

  1. is obscene to minors;
  2. is libelous;
  3. contains indecent, vulgar, profane or lewd language;
  4. advertises any product or service not permitted to minors by laws;
  5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence,  defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);
  6. presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

Distribution on school premises of material in categories (1) through (4) to any student is prohibited.  Distribution on school premises of material in categories (5) and (6) to a substantial number of students is prohibited.

  II.     Procedures.

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

               1.   Name and phone number of the person submitting request and, if a student, the homeroom number;

               2.   Date(s) and time(s) of day of intended display or distribution;

               3.   Location where material will be displayed or distributed;

               4.   The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy.  In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial.  Permission to distribute material does not imply approval of its contents by either, the school, the administration, the board or the individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify that the lack of response was not due to an inability to locate the person.  If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent.  If the person does not receive a response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to locate the person.  If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

Permission to distribute material does not imply approval of its contents by either, the school district, the board, the administration or the individual reviewing the material submitted.

III.     Time, place and manner of distribution.

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities.  The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

  1. The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic or block the corridors or entrance ways, but which will give reasonable access to students.
  2. The material will be distributed either before and/or after the regular instructional day.
  3. No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

IV.     Definitions.

The following definitions apply to the following terms used in this policy:

  1. "Obscene to minors" is defined as:
    • The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;
    • The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and
    • The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.
  2. "Minor" means any person under the age of eighteen.
  3. "Material and substantial disruption" of a normal school activity is defined as follows:
    • Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.
    • Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.
    • In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.
  4. "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.
  5. "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school.  Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.
  6.  "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.
  7. "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies.  It includes displaying written material in areas of the school which are generally frequented by students.

V.            Disciplinary action.

Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion.  Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.

VI.     Notice of policy to students.

A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

Approved 4-6-09         Reviewed 2-24-14       Revised 12-17-2018

904 Community Activities Involving Students

904.1 Transporting Students in Private Vehicles

Code No. 904.1

TRANSPORTING STUDENTS IN PRIVATE VEHICLES

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school bus driver.  Students may be transported in private vehicles for school purposes.  It is within the discretion of the superintendent to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent and meet all applicable requirements set by the district.  Private vehicles will be used only when:

  • The vehicle is in good condition and meets all applicable safety requirements;
  • The driver possesses a valid drivers’ license;
  • Proof of insurance has been supplied to the superintendent and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the State of Iowa ; and
  • When the parents of the students to be transported have given written permission to the superintendent. 

The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and parent/guardian.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. The superintendent may develop an administrative process to implement this policy.

Legal Reference:          

Iowa Code § 279.8; 285; 321 (2013)

281 LA.C. 43.

Approved 9-13-93       Reviewed 4-6-09         Revised 1-21-2019

 

904.2 Advertising and Promotion

Code No. 904.2

ADVERTISING AND PROMOTION

The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit shall be allowed only with the approval of the board of directors. Nonprofit entities and organizations may be allowed to use students, the school district name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the board.

Legal Reference:          

Iowa Code 279.8 (2013).

Approved 9-13-93       Reviewed 2-24-14       Revised 1-21-2019

 

 

RIVERSIDE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

905 Use of School District Facilities & Equipment

905.1 Community Use of School District Buildings & Sites & Equipment

Code No. 905.1

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. " Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at the building office. It is the responsibility of the building secretary/board secretary or building principal/superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide applications forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without a charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference:          

Iowa Code 276; 278.1(4); 279-8-.1 1; 288; 297.9-.1 1 (2013).

1982   Op. Att'yGen. 561.

1940   Op. Att'y Gen. 232.

1936   Op. Att'y Gen. 196.

Approved 9 -13 -93     Reviewed 2-24-14       Revised  1-21-2019

 

905.1E Use of Facilities Application Form

Code No. 905.1E1

COMMUNITY USE OF FACILITIES & EQUIPMENT -APPLICATION FORM

The undersigned entity makes application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment. Police protection is required when admission is charged.

Please refer to Policy 905.1 to determine the proper use of school facilities and equipment. The entity is responsible for complying with the law, board policy and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.1E2, prior to the use of school district buildings, sites, or equipment

Building: _________________________ Date of Use: ___________ Hours: ________________ Room(s):______________________________________________________________________

Purpose: _______________________________________________________

Auditorium                                                                               Gymnasium                              

Seating requirements on stage _________                                Seating,_____ Scoreboard _________

Tables required on stage ______________                              Public address system ____________

Stage curtain and attendant. ___________                               Employee______________________

Spotlights_____________________  

Microphones_____________________                                  Classroom

Podium Stand ____________________                                  ICN___________

Table __________Stand in audience _______             Computer lab ________

Other equipment _________________                                    Other ___________________________

Total Fee Due: $___________________

Organization: ____________________________________________________

Contact Person: ___________________________Telephone:______________

Address: ________________________________________________________

________________________________________________________________________________

(signature of applicant)                                                              (date)

 

Approved: ____________       Reviewed 2-24-14       Revised 1-21-2019

 

 

RIVERSIDE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

905.1E2 Use of School Facilities - Indemnity and Liability Insurance Agreement

Code 905.1E2

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT

The undersigned, hereafter referred to as "entity", states that it will hold the Riverside School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at __________________, Iowa, this _____ day of_______ 20_____

________________________________________________________________School District Entity

By________________________________                By ____________________________

                                                                                                Superintendent

Title ______________________________                 By_____________________________

Secretary

__________________________________

Address

 

Approved: ____________       Reviewed 2-24-14       Revised: 1-21-2019

905.1R1 Use of School District Facilities & Equipment Regulation

Code No. 905.1R1

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT REGULATION

  1. Alcoholic beverages will not be brought to or consumed on school grounds.
  2. Smoking is prohibited in school district facilities and on school district grounds.
  3. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
  4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
  5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

905.1R2 Fees for Use of School District Facilities

Code No. 905.1R2

FEES FOR USE OF SCHOOL DISTRICT FACILITIES

Rates for Rental of Facilities, for the first two hours of use:

Elementary School Gym -- $15.00

Elementary School Gym with kitchen  --  $20.00

Middle School Gym  --  $15.00

Middle School kitchen & lunch room  --  $15.00

High School Gym  --  $20.00

High School Auditorium  --   $15.00

High School kitchen and lunch room  --  $15.00

Any regular classroom  --  $10.00

Add to the above:

For each additional half hour  --  $5.00

For providing chairs and/or tables for meetings  --  $10.00

Custodial charges  --  $25.00 per employee hour

Supervision by a cook when kitchen in use  --  $20.00 per employee per hour

In addition to paying the above fees, each renter must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage. The Superintendent has the right to waive fees.

Legal Reference:         

 Iowa Code 297.9 -.11 (2013)

Approved 9 -15 -97     Reviewed 4-6-09         Revised 1-21-2019

905.2 Community Use of School District Buildings & Sites Equipment for Private Profit

Code No. 905.2

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT FOR PRIVATE PROFIT

The buildings and sites of the school district may be made available for a fee to local for-profit entities. The fee may be in the form of a percentage of revenue raised by the event. Such use will be permitted only when it does not interfere with or disrupt the education program or school ­related activity, and it is approved by the board. The board reserves the right to deny use of the buildings and sites to any group.

There shall be a written contract and proof of insurance coverage on file with the board secretary prior to the scheduled event. An employee of the school district must be present at the event.

It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference:          

Iowa Code § 276; 278.1(4); 288; 297.9-.11 (2013).

1982   Op. Att'y Gen. 561.

1972   Op. Att'y Gen. 339.

1940   Op. Att'y Gen. 232.

1936   Op. Att'y Gen. 196.

Approved 9-13-93       Reviewed 2-24-14       Revised  1-21-2019

905.2E1 Use of Facilities for Private Profit - Application Form

Code No. 905.2E1

USE OF FACILITIES FOR PRIVATE PROFIT-APPLICATION FORM

The undersigned applicant makes application for the use of the school building and room designated below. The applicant will provide police protection at its own expense, if necessary, to maintain order and to properly protect the district's property. The applicant agrees to the pay any and all fees, to have school employee supervision, and to provide proof of liability insurance.

The applicant agrees to hold the school district harmless from any and all damages and claims that may arise by reason of any negligence on the part of the applicant or the district, and its officers, employees, and agents, in the use by the applicant of any facilities owned by the district. In case any action is brought therefore against the district or any of its officers, employees, or agents, the applicant shall assume full responsibility for the legal defense thereof; and upon its failure to do so on proper notice, the district reserves the right to defend such action and to charge all costs, including attorneys' fees to the applicant.

The applicant agrees to abide by the district's policies concerning the use of the facilities. These policies include but are not limited to, the prohibition of alcohol, tobacco and nicotine on school district property or in school district buildings and vehicles.

Building: _________________________ Date of Use: ______________ Hours: ________________

Room(s):_________________________________________________________________________

Purpose: _________________________________________________________________________

Equipment Needs: _________________________________________________________________

Total Fee Due: $____________

Organization: _____________________________________________________________________

Contact Person: _________________________________ Telephone: ________________________

Address: _________________________________________________________________________

______________________________  ________________  _________________________________

(signature of applicant)              (date)               (signature of superintendent or designee)

905.2R1 Fees for use of School District Facilities for Private Profit

Code No. 905.2R1

FEES FOR USE OF SCHOOL DISTRICT FACILITIES FOR PRIVATE PROFIT

Rates for Rental of Facilities, for the first two hours of use:

Elementary School Gym  --  $15.00

Elementary School Gym with Kitchen  --  $20.00

Middle School Gym  --  $15.00

Middle School Gym with Kitchen & Lunch Room  --  $15.00

High School New Gym  --  $20.00

High School Auditorium  --  $15.00

High School Kitchen & Lunch Room  --  $15.00

Any Regular Classroom  --  $10.00

For each additional half hour  --  $5.00

The above stated amounts or 5% of the gross revenue taken in by the project, whichever is greater.

Add to the above:

For providing chairs and/or tables for meetings  --  $10.00

Custodial charges  --  $25.00 per hour per employee

Supervision by a cook when kitchen in use  --  $20.00 per hour per employee

In addition to paying the above fees, each renter must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage.

Legal Reference:          

Iowa Code 297.9 -.11 (2013)

Approved 11-17-97     Reviewed 11-17-97     Revised 1-21-2019

905.3 Sunday Use of School District Buildings & Sites & Equipment

Code No. 905.3

SUNDAY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

Generally, the school district buildings and sites will not be used for student activities on Sunday. It shall be within the discretion of the superintendent to allow student activities on Sundays. If there is an approved activity to use the building it should not be used before 12:30 PM.

The community in compliance with board policy may use buildings and sites.

Legal Reference:          

Iowa Code & 297.9-. 11 (2013)

Approved 9-13-93       Reviewed 2-24-14       Revised 1-21-2019

905.4 Tobacco/Nicotine-Free Environment

Code No. 905.4

TOBACCO/NICOTINE-FREE ENVIRONMENT

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine. This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco product or nicotine or other product or leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

Legal Reference: 

Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

House File 2212, Iowa General Assembly (2008)      

Iowa Code §§ 142D; 279.8, .9; 297 (2013).

Approved 9-13-93       Reviewed 11-17-97     Revised:  1-21-2019

906 Other Intradistrict Relations

Code No. 906

OTHER INTRADISTRICT RELATIONS

The board shall work with other local government units, colleges and universities, technical schools, businesses and industries, private schools, education associations, local community organizations and associations to provide additional education opportunities for the students in the school district.

It shall be the responsibility of the superintendent to bring opportunities for cooperation to the attention of the board.

Legal Reference:          

Iowa Code § 279.7 (2013).

Approved 9-13-93       Reviewed 2-24-14       Revised  1-21-2019