Code No. 414.1
CLASSIFIED EMPLOYEE VACATIONS -HOLIDAYS -PERSONAL LEAVE
Classified employees who work twelve months a year will be allowed paid vacation on the following basis:
Classified employees will be paid only for the hours they would have been scheduled for the day. Vacations will be scheduled subject to the superintendent's approval. Vacation shall not be accrued from year to year without prior arrangement with the superintendent.
The following holidays: Labor Day, Thanksgiving Day, Christmas Day, New Year’s Day, and Memorial Day and July 4th are unpaid, no-work holidays. Classified employees who work twelve months a year will be allowed six paid holidays: Thanksgiving Day, Christmas Day, New Year’s Day, Labor Day, Memorial Day and Fourth of July)
Classified employees will be allowed two days of personal leave with pay which may accumulate to a maximum total of three days. This leave may be used in half-day increments. Except for emergency, the request to use personal leave shall be in writing to the employee's supervisor at least two days prior to the absence. In the case of emergency, verbal requests may be made and approved. After the fact, written documentation shall be completed.
Legal Reference: Iowa Code §§ lC.; 4.1(34); 20.
Approved 9-13-93 Reviewed 2-19-01 Revised 11-18-2019
Code No. 414.2
CLASSIFIED EMPLOYEE PERSONAL ILLNESS LEAVE
Classified employees are granted ten days of sick leave in their first year of employment. Each year thereafter, one additional day of sick leave will be granted to the employees up to a maximum of fifteen days. "Day" is defined as one work day regardless of full-time or part-time status of the employee. A new employee will report for work at least one full work day prior to receiving sick leave benefits. A returning employee will be granted the appropriate number of days at the beginning of each fiscal year. Sick leave may be accumulated up to a maximum of 120 days for classified employees.
Should the personal illness occur after or extend beyond the accumulated sick leave, the employee may apply for disability benefits under the group insurance plan. If the employee does not qualify for disability benefits, the employee may request a leave of absence without pay.
Evidence may be required regarding the mental or physical health of the employee including, but not limited to, confirmation of the following: the employee's illness, the need for the illness leave, the employee's ability to return to work, and the employee's capability to perform the duties of the employee's position. It is within the discretion of the board and the superintendent to determine the type and amount of evidence necessary. When an illness leave will be greater than three consecutive days, the employee will comply with board policy regarding family and medical leave.
If an employee is eligible to receive workers' compensation benefits, the employee will contact the board secretary to implement these benefits.
Legal Reference:
Whitney v. Rural Ind. School District, 232 Iowa 61, 4 N.W.2d 394 (1942).
29 U.S.C. §§ 2601 et seq. (2012)
29 C.F.R. Pt. 825 (2012).
Iowa Code §§ 20; 85.33, .34, .38(3); 279.40 (2013).
1980 Op. Att'y Gen. 605.
1972 Op. Att'y Gen. 177, 353.
1952 Op. Att'y Gen. 91.
Approved 9-13-93 Reviewed 2-19-01 Revised 11-18-2019
Code No. 414.3
CLASSIFIED EMPLOYEE FAMILY MEDICAL LEAVE
Unpaid family and medical leave will be granted up to 12 weeks per year to assist employees in balancing family and work life. For purposes of this policy, year is defined as fiscal year (July 1-June 30). Requests for family and medical leave will be made to the superintendent and business manager.
Employees may be allowed to substitute paid leave for unpaid family and medical leave by meeting the requirements set out in the family and medical leave administrative rules. Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave. It is the responsibility of the superintendent to develop administrative rules to implement this policy.
Links: WH-380-E Certification of Health Care Provider for Employee’s Serious Health Condition (PDF)
Legal Reference:
Whitney v. Rural Ind. School. District, 232 Iowa 61, 4 N.W.2d 394 (1942).
29 U.S.C. §§ 2601 et seq. (2012)
29 C.F.R. Pt. 825 (2012).
Iowa Code §§ 20; 85.33, .34, .38(3); 216; 279.40 (2013).
1980 Op. Att'y Gen. 605.
1972 Op. Att'y Gen. 177, 353.
1952 Op. Att'y Gen. 91.
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.4
CLASSIFIED EMPLOYEE EMERGENCY LEAVE
The board realizes an emergency may arise which would necessitate a classified employee's absence from work which is not covered by another form of leave of absence. Such leave shall be called emergency leave.
Emergency leave must be unforeseen and beyond the control of the employee.
The superintendent has the discretion to grant emergency leave. The superintendent will determine whether such leave will be paid leave or unpaid leave.
Legal Reference:
Iowa Code §§ 20.9; 279.8 (2013).
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.5
CLASSIFIED EMPLOYEE BEREAVEMENT LEAVE
In the event of a death of a member of a classified employee's immediate family, bereavement leave may be granted. Bereavement leave granted will be for a maximum of five days, with "day" being defined as one work day regardless of full-time or part-time status of the employee, per occurrence, for the death of a member of the immediate family. The immediate family includes child, spouse, parent, brother, sister, mother-in-law, or father-in-law, brother-in-law, sister-in-law, grandparent.
A leave up to two consecutive days shall be granted to attend the funeral of any other relative of the employee.
A maximum of one day of bereavement leave may be granted per occurrence of the death of a close friend or other relative not listed above.
It is within the discretion of the superintendent to determine the number of bereavement leave days to be granted.
Legal Reference:
Iowa Code §§ 20; 279.8.
Approved 9-13-93 Reviewed 2-19-01 Revised 11-18-2019
Code No. 414.6
CLASSIFIED EMPLOYEE POLITICAL LEAVE
The board will provide a leave of absence to classified employees to run for elective public office. The superintendent will grant support employees a leave of absence to campaign as a candidate for an elective public office as unpaid leave.
The classified employee will be entitled to one period of leave to run for the elective public office, and the leave may commence any time within thirty days of a contested primary, special, or general election and continue until the day following the election.
The request for leave must be in writing to the superintendent at least thirty days prior to the starting date of the requested leave.
Legal Reference:
Iowa Code Chap. 55 (2013).
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.7
CLASSIFIED EMPLOYEE JURY DUTY LEAVE
The board will allow classified employees to be excused for jury duty unless extraordinary circumstances exist. The superintendent has the discretion to determine when extraordinary circumstances exist.
Employees who are called for jury service will notify the direct supervisor within twenty-four hours after notice of call to jury duty and suitable proof of jury service pay must be presented to the school district. The employee will report to work within one hour on any day when the employee is excused from jury duty during regular working hours.
Classified employees will receive their regular salary. Any payment for jury duty is turned over to the school district.
Legal Reference:
Iowa Code §§ 20.9; 607A (2013)
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.8
CLASSIFIED EMPLOYEE MILITARY SERVICE LEAVE
The board recognizes classified employees may be called to participate in the armed forces, including the National Guard. If a classified employee is called to serve in the armed forces, the employee shall have a leave of absence for military service until the military service is completed.
The leave shall be without loss of status or efficiency rating, and without loss of pay during the first thirty calendar days of the leave.
Legal Reference:
Iowa Code §§ 20; 29A.28 (2013).
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.9
CLASSIFIED EMPLOYEE UNPAID LEAVE
Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies. Unpaid leave for classified employees must be authorized by the superintendent. Whenever possible, classified employees will make a written request for unpaid leave ten days prior to the beginning date of the requested leave. If the leave is granted, the deductions in salary are made unless they are waived specifically by the superintendent.
The superintendent will have complete discretion to grant or deny the requested unpaid leave. In making this determination, the superintendent will consider the effect of the employee's absence on the education program and school district operations, the financial condition of the school district, length of service, previous record of absence, the reason for the requested absence and other factors the superintendent believes are relevant in making this determination.
If unpaid leave is granted, the duration of the leave period is coordinated with the scheduling of the education program whenever possible, to minimize the disruption of the education program and school district operations.
Legal Reference:
Iowa Code §§ 20.9; 279.8 (2013).
Approved 9-13-93 Reviewed 10-19-11 Revised 11-18-2019
Code No. 414.10
CLASSIFIED EMPLOYEE PROFESSIONAL PURPOSES LEAVE
Professional purposes leave may be granted to classifed employees for the purpose of attending meetings and conferences directly related to their assignments. Application for the leave must be presented five school days prior to the meeting or conference.
It is within the discretion of the superintendent to grant professional purposes leave. The leave may be denied on the day before or after a vacation or holiday, on special days when services are needed, when it would cause undue interruption of the education program and school district operations, or for other reasons deemed relevant by the superintendent.
Legal Reference:
Iowa Code § 279.8
281 I.A.C. 12.7.
Approved 9-13-93 Reviewed 10-19-11 Revised 7-20-2020