Code No. 905.1

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. " Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at the building office. It is the responsibility of the building secretary/board secretary or building principal/superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide applications forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without a charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference:          

Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.

Approved 9 -13 -93     Reviewed 2-24-14       Revised  4-12-2021

 

Code No. 905.1E1

COMMUNITY USE OF FACILITIES & EQUIPMENT -APPLICATION FORM

The undersigned entity makes application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment. Police protection is required when admission is charged.

Please refer to Policy 905.1 to determine the proper use of school facilities and equipment. The entity is responsible for complying with the law, board policy and the administrative regulations.

The entity must provide an Indemnity and Liability Insurance Agreement, Policy 905.1E2, prior to the use of school district buildings, sites, or equipment

Building: _________________________ Date of Use: ___________ Hours: ________________ Room(s):______________________________________________________________________

Purpose: _______________________________________________________

Auditorium                                                                               Gymnasium                              

Seating requirements on stage _________                                Seating,_____ Scoreboard _________

Tables required on stage ______________                              Public address system ____________

Stage curtain and attendant. ___________                               Employee______________________

Spotlights_____________________  

Microphones_____________________                                  Classroom

Podium Stand ____________________                                  ICN___________

Table __________Stand in audience _______             Computer lab ________

Other equipment _________________                                    Other ___________________________

Total Fee Due: $___________________

Organization: ____________________________________________________

Contact Person: ___________________________Telephone:______________

Address: ________________________________________________________

________________________________________________________________________________

(signature of applicant)                                                              (date)

 

Approved: ____________       Reviewed 2-24-14       Revised 1-21-2019

 

 

RIVERSIDE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

Code 905.1E2

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT

The undersigned, hereafter referred to as "entity", states that it will hold the Riverside School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at __________________, Iowa, this _____ day of_______ 20_____

________________________________________________________________School District Entity

By________________________________                By ____________________________

                                                                                                Superintendent

Title ______________________________                 By_____________________________

Secretary

__________________________________

Address

 

Approved: ____________       Reviewed 2-24-14       Revised: 1-21-2019

Code No. 905.1R1

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT REGULATION

1. Alcoholic beverages will not be brought to or consumed on school grounds.
2. Smoking is prohibited in school district facilities and on school district grounds.
3. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

Code No. 905.1R2

FEES FOR USE OF SCHOOL DISTRICT FACILITIES

Rates for Rental of Facilities, for the first two hours of use:

Elementary School Gym -- $15.00

Elementary School Gym with kitchen  --  $20.00

Middle School Gym  --  $15.00

Middle School kitchen & lunch room  --  $15.00

High School Gym  --  $20.00

High School Auditorium  --   $15.00

High School kitchen and lunch room  --  $15.00

Any regular classroom  --  $10.00

Add to the above:

For each additional half hour  --  $5.00

For providing chairs and/or tables for meetings  --  $10.00

Custodial charges  --  $25.00 per employee hour

Supervision by a cook when kitchen in use  --  $20.00 per employee per hour

In addition to paying the above fees, each renter must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage. The Superintendent has the right to waive fees.

Legal Reference:         

 Iowa Code 297.9 -.11 (2013)

Approved 9 -15 -97     Reviewed 4-6-09         Revised 1-21-2019

Code No. 905.2

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT FOR PRIVATE PROFIT

The buildings and sites of the school district may be made available for a fee to local for-profit entities. The fee may be in the form of a percentage of revenue raised by the event. Such use will be permitted only when it does not interfere with or disrupt the education program or school ­related activity, and it is approved by the board. The board reserves the right to deny use of the buildings and sites to any group.

There shall be a written contract and proof of insurance coverage on file with the board secretary prior to the scheduled event. An employee of the school district must be present at the event.

It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

Legal Reference:          

Iowa Code § 276; 278.1(4); 288; 297.9-.11 (2013).

1982   Op. Att'y Gen. 561.

1972   Op. Att'y Gen. 339.

1940   Op. Att'y Gen. 232.

1936   Op. Att'y Gen. 196.

Approved 9-13-93       Reviewed 2-24-14       Revised  1-21-2019

Code No. 905.2E1

USE OF FACILITIES FOR PRIVATE PROFIT-APPLICATION FORM

The undersigned applicant makes application for the use of the school building and room designated below. The applicant will provide police protection at its own expense, if necessary, to maintain order and to properly protect the district's property. The applicant agrees to the pay any and all fees, to have school employee supervision, and to provide proof of liability insurance.

The applicant agrees to hold the school district harmless from any and all damages and claims that may arise by reason of any negligence on the part of the applicant or the district, and its officers, employees, and agents, in the use by the applicant of any facilities owned by the district. In case any action is brought therefore against the district or any of its officers, employees, or agents, the applicant shall assume full responsibility for the legal defense thereof; and upon its failure to do so on proper notice, the district reserves the right to defend such action and to charge all costs, including attorneys' fees to the applicant.

The applicant agrees to abide by the district's policies concerning the use of the facilities. These policies include but are not limited to, the prohibition of alcohol, tobacco and nicotine on school district property or in school district buildings and vehicles.

Building: _________________________ Date of Use: ______________ Hours: ________________

Room(s):_________________________________________________________________________

Purpose: _________________________________________________________________________

Equipment Needs: _________________________________________________________________

Total Fee Due: $____________

Organization: _____________________________________________________________________

Contact Person: _________________________________ Telephone: ________________________

Address: _________________________________________________________________________

______________________________  ________________  _________________________________

(signature of applicant)              (date)               (signature of superintendent or designee)

Code No. 905.2R1

FEES FOR USE OF SCHOOL DISTRICT FACILITIES FOR PRIVATE PROFIT

Rates for Rental of Facilities, for the first two hours of use:

Elementary School Gym  --  $15.00

Elementary School Gym with Kitchen  --  $20.00

Middle School Gym  --  $15.00

Middle School Gym with Kitchen & Lunch Room  --  $15.00

High School New Gym  --  $20.00

High School Auditorium  --  $15.00

High School Kitchen & Lunch Room  --  $15.00

Any Regular Classroom  --  $10.00

For each additional half hour  --  $5.00

The above stated amounts or 5% of the gross revenue taken in by the project, whichever is greater.

Add to the above:

For providing chairs and/or tables for meetings  --  $10.00

Custodial charges  --  $25.00 per hour per employee

Supervision by a cook when kitchen in use  --  $20.00 per hour per employee

In addition to paying the above fees, each renter must make arrangements with the school district to have adequate custodial and supervisory services. Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage.

Legal Reference:          

Iowa Code 297.9 -.11 (2013)

Approved 11-17-97     Reviewed 11-17-97     Revised 1-21-2019

Code No. 905.3

SUNDAY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

Generally, the school district buildings and sites will not be used for student activities on Sunday. It shall be within the discretion of the superintendent to allow student activities on Sundays. If there is an approved activity to use the building it should not be used before 12:30 PM.

The community in compliance with board policy may use buildings and sites.

Legal Reference:          

Iowa Code & 297.9-. 11 (2013)

Approved 9-13-93       Reviewed 2-24-14       Revised 1-21-2019

Code No. 905.4

TOBACCO/NICOTINE-FREE ENVIRONMENT

Tobacco and nicotine use is prohibited onSschool district facilities and grounds, including school vehicles., are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine.  This requirement extends to students, employees and visitors.  This policy applies at all times, including school-sponsored and nonschool-sponsored events.  Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately.  It is the responsibility of the administration to enforce this policy.

Legal Reference: 

20 U.S.C. 6083

Iowa Code §§ 142D; 279.8, .9; 297.

Approved 9-13-93       Reviewed 11-17-97     Revised:  4-12-2021