Code No. 705.1R3
MATERIAL OR SERVICE PURCHASING PROCEDURE
Supplies, equipment and services may only be purchased by the superintendent
Requisitions shall be submitted by employees to their immediate supervisor
Only purchases approved by Superintendent shall be processed
Superintendent may authorize a process to purchase small or emergency items less than $2,500.00
For all purchases the employee shall complete a Requisition Form
The person desiring the purchase of materials or service shall complete the Requisition Form
Fill out completely. Requisition Form shall include the following:
- Name of Originator
- Signature of Principal
- Account number (from office) to which the purchase is to be charged
- Complete name and address of vendor
- Complete description if the item being ordered, including identification or model number, price per unit, and quantity
Must be approved by immediate supervisor
Account number to which the purchase is to be charged needs to be included
Completed form should be submitted to Business Office
Purchase order will be generated from Requisition Form
Emergency orders must still follow process-include Fax # or e-mail for faster processing
No call in orders--No preview orders – No Credit Card orders without a Requisition Form completed
Any Requisition Form not completed correctly will be returned for correction
Emergency purchases must follow the same procedure. Using the fax, phone or email system to speed approvals will get the order placed as soon as possible. The ordering is still done by the Business Office.
Approved 9-16-96 Reviewed 8-19-13 Revised 1-18-2021