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705.1R3 Material or Service Purchasing Procedure

Code No. 705.1R3

MATERIAL OR SERVICE PURCHASING PROCEDURE

Supplies, equipment and services may only be purchased by the superintendent

Requisitions shall be submitted by employees to their immediate supervisor

Only purchases approved by Superintendent shall be processed

Superintendent may authorize a process to purchase small or emergency items less than $2,500.00

For all purchases the employee shall complete a Requisition Form

The person desiring the purchase of materials or service shall complete the Requisition Form

Fill out completely.  Requisition Form shall include the following:

  • Name of Originator
  • Signature of Principal
  • Account number (from office) to which the purchase is to be charged
  • Complete name and address of vendor
  • Complete description if the item being ordered, including identification or model number, price per unit, and quantity

Must be approved by immediate supervisor

Account number to which the purchase is to be charged needs to be included

Completed form should be submitted to Business Office

Purchase order will be generated from Requisition Form

Emergency orders must still follow process-include Fax # or e-mail for faster processing

No call in orders--No preview orders – No Credit Card orders without a Requisition Form completed

Any Requisition Form not completed correctly will be returned for correction

Emergency purchases must follow the same procedure. Using the fax,  phone or email system to speed approvals will get the order placed as soon as possible. The ordering is still done by the Business Office.

Approved 9-16-96       Reviewed 8-19-13       Revised   1-18-2021